Going paperless is not about the paper. It is about ending the workflow where documentation is created after the fact, transported by hand, and stored where nobody can find it.
The supervisor still gathers the crew and gives the talk exactly as before. What changes is the end: instead of circulating a clipboard, the supervisor displays a QR code and the record builds itself as workers scan in.
Workers scan the QR code the supervisor displays and check in from their own phone's browser — no app, no account, no password. A typical check-in takes about 90 seconds, and the record is complete the moment the last worker scans.
A signature proves somebody wrote a name. An Arkvos check-in records a photo of the worker, GPS coordinates, and a SHA-256 timestamp, sealed at the moment of scan. That is the difference between saying a worker was trained and showing who was standing at the briefing.
Every briefing exports as an audit-ready PDF formatted for OSHA 29 CFR 1910 and 1926, DOT/FMCSA, and the Canada Labour Code. When someone asks for documentation for a specific worker on a specific date, the answer takes seconds, not a search through storage boxes.
Briefings from every branch appear on one dashboard as they happen, with attendance counts climbing as workers scan in. Paper cannot tell you a briefing happened until the sheet travels; Arkvos tells you while the crew is still gathered.
The supervisor publishes the briefing and displays a QR code. Workers scan it with their own phones and check in — photo, GPS, timestamp. The attendance record is complete when the last worker scans, with nothing to file, scan, or transport.
Supervisors can record attendance manually for the rare worker without a phone, so nobody is excluded — while everyone else's check-ins remain individually verified.
One plan at $349 per month, unlimited workers. No per-site fees, no tiers, no hardware. The free 14-day trial requires no credit card, and the platform supports teams from 10 to 100,000 workers.
No. Workers scan a QR code and check in through the browser on their own phone. There is no app, no login, and no account to create.
Attendance records are retained and remain exportable for as long as your organization needs them. OSHA retention requirements vary by standard — some training records must be kept for the duration of employment — so records that cannot be lost or discarded are safer than any paper retention policy.
Arkvos offers a free OSHA citation response generator. Upload the citation and get a formal response letter, a corrective action plan with dates, and a checklist of evidence to attach. Employers have 15 working days from receipt of a citation to contest it. Open the free citation responder.