California's Construction Safety Orders (Title 8 CCR §1509(e)) require supervisory employees to conduct toolbox or tailgate safety meetings, or equivalent, with their crews at least every 10 working days. This free scheduler takes your last meeting date and returns the last compliant date for the next one, counting working days and excluding weekends and federal holidays.
After an incident, meeting documentation — dates, topics, attendance — is among the first things a Cal/OSHA inspector requests. Undocumented meetings provide no protection.
For construction employers, at least every 10 working days under T8 CCR §1509(e). Many contractors run weekly or daily talks, which more than satisfies the rule — the exposure is proving the meetings happened.
The §1509(e) meeting requirement works alongside the IIPP requirement to communicate with employees on safety and keep records. In practice Cal/OSHA inspectors request meeting documentation during construction inspections, and general contractors require it in bid packages.