Most falsified safety records are not schemes — they are shortcuts. A foreman signs for the crew to save time; a sheet is filled in from memory on Friday. The employer usually discovers the practice only when the record is examined under oath.
Paper cannot tell who held the pen or when. Buddy-signing, batch backfilling, and after-the-fact completion are all invisible on the finished sheet, which is precisely why they happen — and why a challenged sheet is so hard to defend.
Knowingly false statements in records required by OSHA can carry criminal penalties, and a record shown to be falsified poisons every other record you produce. The safest position is a system where falsification is not a temptation because it is not possible.
A signature proves somebody wrote a name. An Arkvos check-in records a photo of the worker, GPS coordinates, and a SHA-256 timestamp, sealed at the moment of scan. That is the difference between saying a worker was trained and showing who was standing at the briefing.
When each worker checks in with their own phone, photo, and location, there is nothing for a supervisor to fill in and no pen to pass. Honest documentation stops depending on everyone's discipline at the end of a long shift.
Signing for someone else, recording attendance for a meeting that did not occur, backdating, and completing records from memory as if contemporaneous. Intent varies; the damage to the record's credibility does not.
Each check-in captures a photo at the moment of scan, the GPS position of the phone, and a sealed timestamp, and duplicate check-ins are blocked at the database level. That does not make fraud theoretically impossible — it makes it evidentiary, which is the opposite of a signature.
One plan at $349 per month, unlimited workers. No per-site fees, no tiers, no hardware. The free 14-day trial requires no credit card, and the platform supports teams from 10 to 100,000 workers.
No. Workers scan a QR code and check in through the browser on their own phone. There is no app, no login, and no account to create.
Attendance records are retained and remain exportable for as long as your organization needs them. OSHA retention requirements vary by standard — some training records must be kept for the duration of employment — so records that cannot be lost or discarded are safer than any paper retention policy.
Arkvos offers a free OSHA citation response generator. Upload the citation and get a formal response letter, a corrective action plan with dates, and a checklist of evidence to attach. Employers have 15 working days from receipt of a citation to contest it. Open the free citation responder.