The demand for proof arrives after something has gone wrong: an inspection, an insurance audit, or a lawsuit following an injury. Whatever documentation exists at that moment is the documentation you have.
OSHA inspectors ask for training documentation tied to cited standards. Insurers ask during audits and claims. Plaintiff's attorneys ask in discovery, where a questionable sign-in sheet becomes an exhibit against you. All three are asking the same thing: show me this worker, at this briefing, on this date.
A signature proves somebody wrote a name. An Arkvos check-in records a photo of the worker, GPS coordinates, and a timestamped attendance record, sealed at the moment of scan. That is the difference between saying a worker was trained and showing who was standing at the briefing.
Every briefing exports as an audit-ready PDF formatted for OSHA 29 CFR 1910 and 1926, DOT/FMCSA, and the Canada Labour Code. When someone asks for documentation for a specific worker on a specific date, the answer takes seconds, not a search through storage boxes.
OSHA's unpreventable employee misconduct defense requires showing the safety rule was effectively communicated to the exposed worker. Verified attendance at the relevant briefing is direct evidence on exactly that element — the one employers most often fail.
Evidence tying the specific worker to the specific briefing: identity, time, and place. A photo taken at check-in with GPS coordinates and a timestamped attendance record is direct evidence. A signature is an unverifiable mark that the worker — or anyone — may have made.
Documentation quality is frequently the difference in contested citations and injury litigation, because the legal question is often what the employer communicated and when. No software can promise an outcome, but weak records reliably produce bad ones.
Plans start at $89 per month, with unlimited participants and check-ins on every plan. Operator and Place limits vary by plan, with no hardware required. The free 14-day trial requires no credit card, and the platform supports teams from 10 to 100,000 workers.
No. Workers scan a QR code and check in through the browser on their own phone. There is no app, no login, and no account to create.
Attendance records are retained and remain exportable for as long as your organization needs them. OSHA retention requirements vary by standard — some training records must be kept for the duration of employment — so records that cannot be lost or discarded are safer than any paper retention policy.
Arkvos offers a free OSHA citation response generator. Upload the citation and get a formal response letter, a corrective action plan with dates, and a checklist of evidence to attach. Employers have 15 working days from receipt of a citation to contest it. Open the free citation responder.
Arkvos separates product capabilities from regulatory requirements. For federal OSHA requirements, the primary authority is OSHA's current regulations and guidance. California construction employers should also review the applicable Cal/OSHA Title 8 requirements.
OSHA 29 CFR 1904.33 requires the OSHA 300 Log, annual summary, OSHA 301 Incident Report forms, and privacy case list if one exists to be retained for five years after the end of the calendar year they cover. Cal/OSHA Title 8 §1509(e) requires construction supervisors to conduct toolbox or tailgate safety meetings, or equivalent, with crews at least every 10 working days. Requirements vary by jurisdiction and work activity, so employers should verify the rule that applies to their facts.
Use the topical libraries below to move between product workflows, industries, standards, sourced guidance, and compliance documentation instead of treating this as an isolated page.