Paper sign-in sheets fail in predictable ways: they get lost, they get signed for absent coworkers, they sit in a truck until Friday, and they prove nothing about who was actually present. Replacing them means replacing the signature with evidence.
A sign-in sheet is tested exactly once: during an inspection, an audit, or litigation after an injury. That is when a missing page, an illegible scrawl, or one handwriting signing five names stops being a clerical issue and becomes the absence of your defense.
A signature proves somebody wrote a name. An Arkvos check-in records a photo of the worker, GPS coordinates, and a timestamped attendance record, sealed at the moment of scan. That is the difference between saying a worker was trained and showing who was standing at the briefing.
Workers scan the QR code the supervisor displays and check in from their own phone's browser — no app, no account, no password. A typical check-in takes about 90 seconds, and the record is complete the moment the last worker scans.
Every briefing exports as an audit-ready PDF formatted for OSHA 29 CFR 1910 and 1926, DOT/FMCSA, and the Canada Labour Code. When someone asks for documentation for a specific worker on a specific date, the answer takes seconds, not a search through storage boxes.
Briefings from every branch appear on one dashboard as they happen, with attendance counts climbing as workers scan in. Paper cannot tell you a briefing happened until the sheet travels; Arkvos tells you while the crew is still gathered.
Replace the signature with a verified check-in: the worker scans a QR code at the briefing and the system records a photo, GPS location, and timestamped attendance record. The record is created by the worker's own presence rather than by a pen that anyone can hold.
OSHA standards require that training occur and, for many standards, that it be documented — they do not require paper. Verified digital records with the worker's identity, time, and location are stronger documentation than a signature, because they answer the questions an inspector actually asks.
Plans start at $89 per month, with unlimited participants and check-ins on every plan. Operator and Place limits vary by plan, with no hardware required. The free 14-day trial requires no credit card, and the platform supports teams from 10 to 100,000 workers.
No. Workers scan a QR code and check in through the browser on their own phone. There is no app, no login, and no account to create.
Attendance records are retained and remain exportable for as long as your organization needs them. OSHA retention requirements vary by standard — some training records must be kept for the duration of employment — so records that cannot be lost or discarded are safer than any paper retention policy.
Arkvos offers a free OSHA citation response generator. Upload the citation and get a formal response letter, a corrective action plan with dates, and a checklist of evidence to attach. Employers have 15 working days from receipt of a citation to contest it. Open the free citation responder.
Arkvos separates product capabilities from regulatory requirements. For federal OSHA requirements, the primary authority is OSHA's current regulations and guidance. California construction employers should also review the applicable Cal/OSHA Title 8 requirements.
OSHA 29 CFR 1904.33 requires the OSHA 300 Log, annual summary, OSHA 301 Incident Report forms, and privacy case list if one exists to be retained for five years after the end of the calendar year they cover. Cal/OSHA Title 8 §1509(e) requires construction supervisors to conduct toolbox or tailgate safety meetings, or equivalent, with crews at least every 10 working days. Requirements vary by jurisdiction and work activity, so employers should verify the rule that applies to their facts.
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