Record keeping fails at the filing step. The meeting happens, the sheet gets signed — and then someone has to collect it, file it, and be able to find it years later. Every manual step is a place records die.
Each verified check-in is stored at the moment it happens, attached to its briefing, branch, and worker. There is no collection step, no filing step, and no transport step — the three places paper record keeping actually breaks.
A record you cannot produce might as well not exist. Attendance history is searchable by worker, briefing, branch, and date range, so a request that would mean an afternoon in a storage room becomes a query that takes seconds.
A signature proves somebody wrote a name. An Arkvos check-in records a photo of the worker, GPS coordinates, and a timestamped attendance record, sealed at the moment of scan. That is the difference between saying a worker was trained and showing who was standing at the briefing.
Every briefing exports as an audit-ready PDF formatted for OSHA 29 CFR 1910 and 1926, DOT/FMCSA, and the Canada Labour Code. When someone asks for documentation for a specific worker on a specific date, the answer takes seconds, not a search through storage boxes.
It varies by standard: OSHA 1904 governs injury and illness records, while many training standards — fall protection, lockout/tagout, respiratory protection, forklifts — require documented training, some for the duration of employment. The safe posture is records that cannot be lost, which paper cannot promise.
When records create themselves at check-in, ownership shifts from 'who collects the paper' to 'who reviews the dashboard' — a supervision task instead of a clerical one.
Plans start at $89 per month, with unlimited participants and check-ins on every plan. Operator and Place limits vary by plan, with no hardware required. The free 14-day trial requires no credit card, and the platform supports teams from 10 to 100,000 workers.
No. Workers scan a QR code and check in through the browser on their own phone. There is no app, no login, and no account to create.
Attendance records are retained and remain exportable for as long as your organization needs them. OSHA retention requirements vary by standard — some training records must be kept for the duration of employment — so records that cannot be lost or discarded are safer than any paper retention policy.
Arkvos offers a free OSHA citation response generator. Upload the citation and get a formal response letter, a corrective action plan with dates, and a checklist of evidence to attach. Employers have 15 working days from receipt of a citation to contest it. Open the free citation responder.
Arkvos separates product capabilities from regulatory requirements. For federal OSHA requirements, the primary authority is OSHA's current regulations and guidance. California construction employers should also review the applicable Cal/OSHA Title 8 requirements.
OSHA 29 CFR 1904.33 requires the OSHA 300 Log, annual summary, OSHA 301 Incident Report forms, and privacy case list if one exists to be retained for five years after the end of the calendar year they cover. Cal/OSHA Title 8 §1509(e) requires construction supervisors to conduct toolbox or tailgate safety meetings, or equivalent, with crews at least every 10 working days. Requirements vary by jurisdiction and work activity, so employers should verify the rule that applies to their facts.
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