Most safety meeting documentation is a chore performed after the meeting: collect signatures, scan the sheet, file the PDF, hope it's findable in three years. Arkvos inverts it — the documentation is generated by the meeting itself, verified worker by worker as they check in.
Start the briefing, post the QR code, deliver the talk. By the time you finish, every attendee is documented with photo, GPS, timestamp, and integrity hash. Nothing to collect, scan, or file.
Arkvos drafts the meeting content on demand — fall protection, heat illness, LOTO, site-specific hazards — in English or French. The talk and its verified attendance stay attached.
Every meeting lives in the audit vault, filterable by branch, date, and topic. The 2024 fall-protection talk an investigator asks about surfaces in seconds, not in a storage unit.
One-click OSHA-ready PDF per meeting, or push records into Procore and Autodesk Construction Cloud. Your documentation goes where your stakeholders already look.
Date, topic, content covered, and — the part that decides cases — credible proof of who attended. Arkvos records each attendee with a selfie, GPS coordinates, and a record-integrity-timestamped attendance record, which is materially stronger than a signature line.
OSHA training-record retention varies by standard, but incident litigation can reach back years — and storage in Arkvos is included, so the practical answer is: keep everything, searchably, forever.
Yes — branches organize meetings by site, yard, or plant, each with its own QR codes and geo-fences, all visible in one dashboard and one audit vault.
You export the requested briefings as PDFs on the spot — each attendee with verification evidence and integrity hashes. Inspectors routinely reduce penalties 30–60% for demonstrably documented programs.
Arkvos offers a free OSHA citation response generator. Upload the citation and get a formal response letter, a corrective action plan with dates, and a checklist of evidence to attach. Employers have 15 working days from receipt of a citation to contest it. Open the free citation responder.
Arkvos separates product capabilities from regulatory requirements. For federal OSHA requirements, the primary authority is OSHA's current regulations and guidance. California construction employers should also review the applicable Cal/OSHA Title 8 requirements.
OSHA 29 CFR 1904.33 requires the OSHA 300 Log, annual summary, OSHA 301 Incident Report forms, and privacy case list if one exists to be retained for five years after the end of the calendar year they cover. Cal/OSHA Title 8 §1509(e) requires construction supervisors to conduct toolbox or tailgate safety meetings, or equivalent, with crews at least every 10 working days. Requirements vary by jurisdiction and work activity, so employers should verify the rule that applies to their facts.
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