Keep OSHA 300, 301 and 300A Records Organized for Retention
Federal OSHA generally requires covered employers to retain OSHA 300 logs, privacy case lists when applicable, 300A annual summaries and 301 incident reports for five years following the end of the calendar year the records cover.
Year-based organization
Keep cases and annual summaries grouped by year and establishment for easier retrieval.
Searchable records
Authorized users can find an incident without searching through paper binders or disconnected files.
Review history
Retain reporter, reviewer, recordability decision and timestamps with the case.
Employer responsibility
Retention and access obligations remain the employer's responsibility; Arkvos is the recordkeeping workspace, not a substitute for legal review.
Frequently asked questions
Do workers need Arkvos accounts for OSHA recordkeeping?
No. The Arkvos OSHA Recordkeeping Center is an employer-side workflow. Supervisors can report incidents and authorized owners/admins can review recordability and annual records.
Does Arkvos decide whether a case is legally recordable?
No. Arkvos can surface recordability criteria as decision support, but the employer remains responsible for making and confirming the legal recordkeeping decision under applicable federal or State Plan rules.
Does Arkvos replace legal or safety advice?
No. Arkvos organizes records and workflow. Employers should review current OSHA and State Plan requirements and use qualified safety or legal advice when needed.
Related Arkvos guides
Try Arkvos on a real briefing
Run a real Safety briefing with one crew. Workers check in from their phone browser without a normal worker Arkvos account or app install.
Factual anchors and primary sources
Arkvos separates product capabilities from regulatory requirements. For federal OSHA requirements, the primary authority is OSHA's current regulations and guidance. California construction employers should also review the applicable Cal/OSHA Title 8 requirements.
- OSHA regulations and standards
- OSHA recordkeeping resources
- OSHA 29 CFR 1904.33 retention and updating
- OSHA 2026 civil penalties memorandum
- Cal/OSHA Title 8 §1509
OSHA 29 CFR 1904.33 requires the OSHA 300 Log, annual summary, OSHA 301 Incident Report forms, and privacy case list if one exists to be retained for five years after the end of the calendar year they cover. Cal/OSHA Title 8 §1509(e) requires construction supervisors to conduct toolbox or tailgate safety meetings, or equivalent, with crews at least every 10 working days. Requirements vary by jurisdiction and work activity, so employers should verify the rule that applies to their facts.
Continue through the Arkvos safety library
Use the topical libraries below to move between product workflows, industries, standards, sourced guidance, and compliance documentation instead of treating this as an isolated page.